terms & conditions
Applicable on or after December 31, 2008
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1. CONTRACT. The Purchase Order (“PO”) and these
Terms and Conditions, together with any
referenced documents, constitute the agreement
of the parties (“Contract”). This Contract may
be accepted only by either signing this PO or by
delivering the goods or services ordered by the
specified delivery date. THIS CONTRACT IS
LIMITED TO THE TERMS AND CONDITIONS SPECIFIED ON
THE FACE AND REVERSE SIDE OF THIS DOCUMENT.
BUYER DOES NOT AGREE TO ANY PROPOSED ADDITION,
ALTERATION, OR DELETION BY SELLER. THESE TERMS
AND CONDITIONS CAN BE CHANGED ONLY BY A WRITING
SIGNED BY BUYER. ANY FAILURE TO RETURN THE
SIGNED PURCHASE ORDER OR THE ISSUANCE OF ANY
OTHER STATEMENT OR WRITING OF SELLER SHALL NOT
ALTER, ADD TO, OR OTHERWISE AFFECT THESE TERMS
AND CONDITIONS.
2. SELLER. “Seller” as used herein means the
party furnishing goods or services or performing
work as and when required hereby, and is
designated as the “Seller” on the face of the
PO.Seller.
3. BUYER. “Buyer” as used herein means the
company designated as the “Bill To” company on
the face of this PO.
4. INDEPENDENT CONTRACTOR. Seller shall have
complete and exclusive control of and
responsibility for all of the equipment and
employees utilized or employed by it, and shall
accept full responsibility for the results
thereof. Seller shall perform all work in the
capacity of an independent contractor and
nothing contained therein shall be construed to
be inconsistent therewith.
5. CHANGES. Any changes to this Contract must be
in writing and be accepted by both Buyer and
Seller. If Seller performs any additional work
without the prior written agreement of Buyer,
Buyer shall have no obligation to pay any of
Seller’s costs and expenses related thereto.
6. WARRANTIES. Seller warrants unencumbered
title to all goods provided hereunder and
warrants that such goods are new, of
merchantable quality, free from defects, fit for
the purposes for which they are intended and
conform to and meet the requirements of the
Contract. Seller further warrants that all
services shall be rendered in a safe and
workmanlike manner by skilled personnel in
accordance with generally accepted industry
standards. Seller warrants that it is an expert
in its field and that it shall use this
expertise in the performance of this Contract.
Seller agrees to promptly correct, to the
satisfaction of the Buyer, at Seller’s expense
and without cost to Buyer, any goods or services
which fails to meet the provisions of this
warranty at any time within a period of 365 days
from the delivery of each item unless a longer
warranty period is called for by law or in any
writing, including without limitation,
specifications, drawings, or proposals furnished
by or to Buyer. All corrective work shall be
performed at the convenience of Buyer. For the
purpose of calculating warranty periods for
services, delivery shall occur upon the
completion of such services. All manufacturer’s
warranties or guarantees shall be for the
benefit of Buyer.
7. INSPECTION. Buyer shall have the right to
inspect the goods and services provided
hereunder and if in its sole opinion such goods
or services are not in accordance with
requirements of this Contract, proper
corrections shall be made, but such inspection
or failure to inspect shall not relieve Seller
of its obligation hereunder.
8. PERFORMANCE AND CANCELLATION. Time is of the
essence. Buyer reserves the right to cancel all
or a portion of this Contract with or without
cause upon notice to Seller. If Buyer notifies
Seller that Buyer has elected to cancel this
Contract, Seller shall stop all work or
shipments immediately. Upon such cancellation,
Buyer’s only obligation shall be payment for
those reasonable costs incurred by the Seller
through the date of cancellation. Thereafter,
any costs incurred by the Seller shall be the
responsibility of Seller.
9.1 GENERAL INDEMNITY. Except for claims,
demands or suits which are adjudicated to be
attributable to Buyer’s sole negligence. Seller
shall, to the extent permitted by law,
indemnify, defend, and save harmless, Buyer, its
parent, subsidiaries and affiliates and their
officers, directors, employees, agents and
invitees from and against any and all claims,
demands, or suits (including, but not limited
to, claims, demands, or suits for bodily injury,
illness, disease, death or for loss of services,
property, wages or profits) which may be brought
against them (individually or jointly) or in
which they may be named a party defendant, in
any way arising out of this Contract or the work
performed hereunder.
9.2 CLAIMS BY SELLER’S EMPLOYEES OR
SUBCONTRACTORS. In addition to paragraph 9.1,
Seller shall, to the extent permitted by law,
indemnify, defend and save harmless Buyer, its
parent, subsidiaries and affiliates from and
against any and all claims, demands, or suits
(including, but not limited to claims, demands,
or suits for bodily injury, illness, disease,
death or for loss of services, property or
wages) by any employees of Seller or its
subcontractors arising out of or in consequence
of performance hereunder regardless of whether
such claims, demands, or suits are actually or
allegedly caused by the negligence of Buyer, its
parent, affiliates, or any other person or
entity and regardless of whether such negligence
precedes the execution of this Contract.
9.3 RESPONSIBILITY FOR SELLER’S PROPERTY AND
EQUIPMENT. Seller releases Buyer, its parent,
subsidiaries and affiliates from liability for
damage to any of its material, machinery,
equipment or other property regardless of
whether such damage is caused by the negligence
of Buyer, its parent or affiliates or any other
person.
9.4 INDEMNITY FOR PATENT/TRADEMARK INFRINGEMENT.
Seller shall indemnify and defend Buyer from all
suits or claims for any royalties or rental fees
or for infringement of patents, copyrights,
trade secrets, trade names, trademarks, service
marks, or other proprietary rights in connection
with goods or services supplied or failure to
comply with laws and regulations applicable
thereto and shall save Buyer harmless from all
loss or expense on account thereof.
9.5 INDEMNITY SURVIVAL. These covenants of
indemnity shall survive cancellation,
termination or expiration of this Contract.
10.1 INSURANCE. If any service covered by this
Contract is performed on property controlled by
Buyer, then prior to beginning the work or
moving personnel or equipment onto the property,
Seller shall provide Buyer with certificates of
insurance evidencing that Seller has procured
and shall maintain with insurers acceptable to
Buyer for the duration of this Contract, the
following insurance: (1) Statutory Workers’
Compensation, (2) Employer’s Liability with
limits of not less than $1,000,000 per accident,
(3) Commercial General Liability with limits of
not less than $2,000,000 combined single limit
for bodily injury and property damage liability
including contractual liability coverage for the
indemnity provisions of this Contract and (4)
Automobile Liability Insurance with limits of
not less than $2,000,000 combined single limit
for bodily injury and property damage liability
including coverage for owned, hired and
non-owned vehicles. All insurance policies shall
contain a waiver of subrogation in favor of
Buyer and all policies (except Worker’s
Compensation and Employer’s Liability) shall
name Buyer as an additional insured and shall be
primary to Buyer’s insurance. Insurance limits
and coverages are minimum requirements and shall
not be construed in any way to limit Seller’s
liability hereunder. Buyer’s acceptance of
Insurance Certificates which limit or reduce any
of these insurance provisions shall not be
construed as acceptance or approval of any such
changes unless such changes are specifically
approved in writing by Buyer. Insurer must have
a best rating of at least A-.
10.2 ACCIDENT NOTICE. Seller shall immediately
provide written notice to Buyer of any accident
or occurrences resulting in injury to persons or
property in any way arising out of or related to
Seller’s operations hereunder or the operation
of any of its subcontractors.
11.1 COMPLIANCE WITH LAWS. Seller represents and
warrants that it is in compliance with all
statutes, rules, regulations and orders, state,
federal and local applicable to its performance
and the goods and services provided hereunder,
including but not limited to mandatory drug
testing regulations promulgated by the
Department of Transportation (Federal Highway
Administration, 49 CFR Parts 40 and 391), the
Drug Free Workplace Act of 1988, the Federal
Coal Mine Health and Safety Act, the
Occupational Safety and Health Act, the Fair
Labor Standards Act of 1938, the Rehabilitation
Act of 1973, the Americans with Disabilities Act
of 1990, the Vietnam Era Veterans Readjustment
and Assistance Act of 1974, Executive Order
11625 (October 13, 1971), the Family and Medical
Leave Act of 1993, and U.S. Government Policies
concerning Affirmative Action Compliance
Programs (41 CFR 60-250.4 (Disabled Veterans And
Veterans of the Vietnam Era) and 41 CFR 60-741.4
(Handicapped Workers)), Minority Business
Enterprises Subcontracting Programs, the
Utilization of Minority Business Enterprises,
Utilization of Small Business Concerns and Small
Disadvantaged Concerns, and the Utilization of
Labor Surplus Area Concerns, all as amended.
11.2 EQUAL OPPORTUNITY. If the value of this
Contract is Ten Thousand Dollars ($10,000) or
more, (a) the Equal Opportunity Clause contained
in §202 of Executive Order 11246 and required to
be included in all government contracts and
subcontracts as set forth in 41 CFR §60-1.4(a)
is hereby incorporated by reference herein, and
Seller shall comply with all provisions thereof
as if fully stated herein; and (b) the
affirmative action clause required to be
included in all government contracts and
subcontracts as set forth in 41 CFR §60-250.5 is
hereby incorporated by reference herein, and
Seller shall comply with all provisions thereof
as if fully stated herein, to the extent
required to do so under applicable law. In
addition, if the value of this Contract is One
Hundred Thousand Dollars ($100,000) or more, the
equal opportunity clause required to be included
in all government contracts and subcontracts as
set forth in 41 CFR §60-300.5 is hereby
incorporated by reference herein, and Seller
shall comply with all provisions thereof as if
fully stated herein, to the extent required to
do so under applicable law.
11.3 AFFIRMATIVE ACTION If the value of this
Contract is Two Thousand Five Hundred Dollars
($2,500) or more, the affirmative action clause
required to be included in all government
contracts and subcontracts as set forth in 41
CFR §60-741.4 is hereby incorporated by
reference herein, and Seller shall comply with
all provisions thereof as if fully stated
herein, to the extent required to do so under
applicable law. Additionally, if Seller has
fifty (50) or more employees and this Contract
is for Fifty Thousand Dollars ($50,000) or more,
then Seller agrees to establish a written
Affirmative Action Compliance Program in
accordance with 41 CFR 60-1.40.
11.4 CERTIFICATION OF NONSEGREGATED FACILITIES.
If this Contract exceeds Ten Thousand Dollars
($10,000), then Seller shall furnish to Buyer a
statement that Seller does not maintain any
segregated facilities or permit its employees to
work at any location under its control where
segregated facilities are maintained. This
statement is required by the U.S. Code of
Federal Regulations (41 CFR 60-1.8(b)).
11.5 EQUAL OPPORTUNITY. Buyer is an Equal
Opportunity Employer complying with Executive
Order 11246. Certain companies are Prime
Government Contractors as that term is defined
in 41 CFR 60. During the performance of this
Contract, Seller agrees to abide by all
requirements of Executive Order 11246,
Paragraphs one thru seven of the Equal
Opportunity Clause in 41 CFR 1.4 are made a part
of this Contract by reference.
12. SAFETY AND TRAINING.
(1) Seller shall complete all applicable
training required by 30 CFR 45 and 48.
(2) Seller shall receive hazard training at the
Work Site.
(3) Prior to the Seller commencing work, Seller
shall provide, in writing, its MSHA I.D. Number.
(4) If Seller performs work for more than five
(5) consecutive days or at least one day per
month, Seller shall comply with the
comprehensive training required by MSHA (Mine
Safety and Health Administration). Before
commencing any work, Seller shall present to
Arch a current MSHA Form 5000-23 verifying
completion of comprehensive safety training.
(5) If Buyer is required to pay any MSHA
assessment resulting from Seller’s failure to
accurately certify the completion of training,
Buyer shall be entitled to reimbursement from
Seller for any amount paid to MSHA.
(6) By entering into this Contract, Seller is
certifying that Seller has received the required
MSHA training.
13. ENVIRONMENTAL REGULATIONS. Seller agrees to
comply with all environmental regulations
governing its operations. If Buyer is required
to pay any environmental assessment or penalty
or is charged with any other environmental
violation resulting from Seller’s failure to
comply with environmental regulations pertaining
to its operation, Seller shall indemnify Buyer
for any penalties, assessments or amounts paid
by Buyer related thereto.
14. LABOR ARRANGEMENTS. If Seller’s operations
obstruct or interrupt Buyer’s (including its
affiliates’ and subsidiaries) operations or
threaten to obstruct or interrupt such
operations because of any labor dispute, Buyer
may, in its discretion, suspend Seller’s
operations and terminate this Contract
immediately without written notice, if this
Contract is terminated under this section, an
equitable settlement of accounts through the
date of termination shall be made.
15. ASSIGNMENT OR PUBLICATION. Seller shall not
assign all or any part of this Contract, or
release, publish or communicate to others any
information with respect to this Contract
without the written consent of Buyer.
16. PAYMENT. C.O.D. shipments and Drafts shall
not be honored. Payments shall be made by check,
at which time Seller shall furnish to Buyer a
waiver of lien, if requested.
17. PRICE. In no case will Buyer be billed at
prices higher than those shown on the PO without
notification to Buyer and acceptance by Buyer.
Unless set forth separately on the face of the
PO all prices include freight, packing, handling
and taxes. All goods are purchased F.O.B. the
“Ship to” location indicated on the PO,
regardless of whether specific shipping methods
or separate charges for freight are set forth on
the face of the PO, and risk of loss shall pass
to Buyer upon the completion of unloading at the
“Ship to” location. Seller warrants that the
prices shown on the face of this PO are no less
favorable than those extended to other similar
buyers.
18. STANDARDS. Buyer subscribes to the highest
level of business practices.
19. WORK ON BUYER’S PREMISES. If any work under
this Contract is to be performed on Buyer’s
premises by Seller, its subcontractors, agents
or employees, Seller shall perform such work in
accordance with applicable MSHA, state and local
safety laws and regulations. The use of any
subcontractor is subject to Buyer’s prior
written consent. If Seller uses any
subcontractor, Seller agrees that any
subcontractor shall be required to maintain the
same indemnity and insurance provisions for the
benefit of Buyer as those required hereunder.
20. AUDIT. Buyer shall have the right at its
expense to audit Seller’s records that may in
Buyer’s sole judgment have any bearing on or
pertain to any business conducted between the
parties, including all documents, books, papers,
and other data except as concerns Seller’s
profit margin or merchandise or services
purchased. Seller shall cooperate fully in
furnishing all such requested records. Audits
will be conduct in accordance with generally
accepted audit practices.
21. RECOUPMENT. Buyer shall have the right to
recoup monies, costs, or expenditures made by
Buyer where Seller has either failed to perform
any of its obligations, including general
performance obligations or payment obligations,
or where Buyer has had to make expenditures or
has incurred costs resulting therefrom. This
right of recoupment may be made by making
deductions from amounts owed to Seller or by
making deductions, if applicable from any
retainage hereunder. This right of recoupment
may be exercised at any time during the term of
this Contract or upon termination hereof. When
exercising this right of recoupment, Buyer shall
provide supporting documentation or invoices.
This recoupment shall not be deemed to be
liquidated damages or shall be in addition to
any other remedies to which Buyer may be
entitled.
22. SETOFF. Seller hereby irrevocably assigns to
Buyer the accounts and general intangibles
hereunder, and agrees to permit Buyer, its
parent(s), subsidiaries or affiliates thereof,
to counterclaim, or setoff from any sums due
Seller from payments to be made hereunder, any
amounts owed to Buyer, its parent(s),
subsidiaries or affiliates thereof. The right of
counterclaim or setoff shall include, but not be
limited to, other contractual payments or
obligations whether related or unrelated hereto,
any cash advances which Buyer, its parent(s),
subsidiaries or affiliates thereof may have made
to Seller, and amounts paid for Seller,
including, but not limited to taxes, black lung
payment, workers’ compensation, engineering
work, equipment lease payments, reclamation,
construction or other work performed on behalf
of Seller, agency fees, or statutory or
regulatory assessment.
23. GOVERNING LAW. For all purposes this
Contract shall be governed by the procedural and
substantive law of the state indicated in the
“Ship To” location on the face of the PO, or if
none, then of the State of Missouri. The terms
on the face of the PO shall govern any
conflicting terms on this side.